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ANNUAL MEMBERSHIP MEETING NOTICE

Arrowood Homeowners’ Association
ANNUAL MEMBERSHIP MEETING NOTICE

May 6, 2024

SUBJECT: Annual Meeting & Election – Thursday, May 23, 2024
Dear Arrowood Homeowner(s):
On behalf of the Board of Directors, and in accordance with Article III, Section 1 of the Arrowood Homeowners’
Association Bylaws, the Annual Meeting will be held on Thursday, May 23, 2024, at 7:00 p.m. The Annual Meeting of
Arrowood Homeowners’ Association will be conducted virtually online via Zoom. The meeting login details are below.

Place: ONLINE: ZOOM
Join Zoom Meeting: (type Zoom.us in your internet browser)
Meeting ID: 847 2078 1189
Passcode: 466649
Call In: (301) 715-8592
Time: Sign-in/Registration begins at 6:30 p.m., Meeting called to order: 7:00 p.m.

There are two (2) seats available for election to the Board of Directors. Two members will be elected for a three-year
term. It is important that a quorum of Unit Owners be present, virtually, or by proxy, for business to be conducted at the
Annual Meeting. We request that each owner vote online (online voting will be open May 27 through May 23 at 5:00
pm). If you are unable to vote online, you may request and fill out a paper proxy to return to Sequoia Management. Proxies must be received by Thursday, May 23, 2024, at 5:00 p.m. Election results will be announced before the conclusion of the meeting. Write in nominations may added on your online ballot, or on a paper proxy. Nominated/written-in candidates must attend the meeting to accept nomination or must submit in writing their willingness to serve and accept the nomination.

If you have questions, please contact Haley Furr at hfurr@sequoiamgmt.com

Thank you for Voting,
Arrowood Homeowners’ Association Board of Directors

We are doing ONLINE VOTING this
year. Your registration number is
your Arrowood owner account
number to vote online at
https://arrowoodhoa.ivotehoa.com/r
egister or you can use the QR code to
link to the voting site. Voting
invitations will also be emailed to
those owners who have submitted
their Contact Information sheet to
Sequoia Management or who have
previously registered at
https://sequoia.cincwebaxis.com .
Only one form of voting is valid per
unit owned and a received paper proxy
WILL void any vote made online.

Enclosures: (Agenda, 2023 Draft Minutes, Candidate Statements)
P.S. Please remember to login/register at sequoia.cincwebaxis.com so your email address is registered with
Sequoia Management and to receive regular communication and important announcements from management and
the Board of Directors.

 

The ARC Guidelines & ARC Suggestion Form

Back in 2019, The Arrowood HOA Board of Directors updated the Homeowner Design Guidelines from 1996. Attached, are the updated forms.
1- Architectural Guidelines
2- ARC Suggestion Form

ARC Application

Looking to make ANY exterior change(s) or even if it's for a simple refresh look of your property? You must Submit an ARC application to the HOA prior to commencing work for approval.

Online Accounting

Homeowners are able to register for their account and view their accounting history online, pay their dues online, and other features which are to be rolled out in the future. Online Accounting System

Trash pick up

1) Patriot Disposal Company - Trash Pickup Days will be Tuesdays & Fridays (Tuesday is recycle day)at this time "Yard Waste" will be picked up as trash. As of Oct 1, 2021 Yard waste will need to be seperated from trash, placed in compostable paper yard waste bags or a seperate personal contaner labled "Yard Waste". For More Information go to www.pwcgov.org/trashandrecycling Trash pickup will be postponed by one day if a holiday falls on a Tuesday or a Friday.

Owner Contact Directory Form

Please fill out the form and return it to our new Community Manager Carolyn Smallwood - Csmallwood@squoiamgmt.com. Owner's Directory Form

Emergency Preparedness

Approved HOA Emergency Preparedness

Speed Limit – 25

$200.00 Additional Speeding Fine has been approved by our community. The additional speed warning signs have been approved at both entrances to the community and have been posted.
Arrowood Homeowners Association